The Human Resource Coordinator will report directly to the Director of Human Resources or General Manager (property specific). As a member of the property Human Resources support staff, he/she directs and works with Human Resources employees to carry out the daily activities of the Human Resource Office including oversight of recruitment, training and development.
Additionally, he/she focuses on delivering HR services that meet or exceed the needs of employees and enable business success; as well as ensures compliance with federal, state and local regulations and Aimbridge Hospitality operating procedures.
JOB DUTIES & FUNCTIONS
• Approaches all encounters with guests and employees in an attentive, friendly, courteous and service oriented manner.
• Responsible for all aspects related to the hiring of associates (i.e., advertisements, job postings, recruiting, interviewing, processing, transfers, offer letters, backgrounds, etc.).
• Responsible for all internal associate transactions & processes (transfer, termination, etc.)
• Implements and monitors employee relations and incentive programs.
• Manages Recruitment bonus program and submits HR Spot Bonuses to Finance
• Plans employee events (Monthly birthday celebration, Quarterly Meetings, etc.)
• Coordinates, publishes and distributes employee newsletter.
• Ensures compliance with all applicable employment practices and procedures.
• Reports workers compensation claims and hotel safety related issues.
• Administrates, facilitates, monitors, maintains and communicates Aimbridge Hospitality policies and procedures.
• Maintains associate and property Human Resource documents, records and files as required by government regulations and Aimbridge Hospitality policies and procedures.
• Become a certified trainer in all current HR training modules and manager Hilton and Aimbridge Learning Management Systems.
• Maintains Employee of Month/Year program and maintains the Conrad Cash program.
• Condenses and expedites paperwork, develops internal communications, improves record keeping.
• Manages resume and application files.
• Develops and monitors recruitment resources.
• Coordination of new hire onboarding (paperwork, badges, completion of I9, initial hotel tour)
• Organize and maintain HR storage areas.
• Create and maintain active and terminated Associate paper and electronic files (Weekly filing, conduct audits to ensure files meet compliance documents)
• The HR Coordinator will be a member of the Blue Energy committee and ensure we are Hilton QA compliant.
• Maintains HR calendar of events.
• Prescreen incoming calls and answer HR questions as necessary.
• Perform other duties as requested by management.
• Complete special projects as required.
EDUCATION AND EXPERIENCE
• At least 3 years of progressive Human Resources experience in a hotel or a related industry; or a 4-year college degree and at least 2 years of related experience; or a 2-year college degree and 3 or more years of related experience.
• College course work in related field helpful
• Familiarity with and knowledge of basic Human Resources processes.
• Must be proficient in Windows operating systems and Microsoft Office
• Must be able to convey information and ideas clearly.
• Must be able to evaluate and select among alternative courses of action quickly and accurately.
• Must routinely meet deadlines.
• Must be able to multi task.
• Must be effective in handling problems in the workplace, including anticipating, preventing, identifying, and solving problems as necessary.
• Must have the ability to assimilate complex information, data, etc. from disparate sources and consider, adjust, or modify to meet the constraints of the particular need.
• Must be able to work with and understand financial information and data, and basic arithmetic functions.
N = Not Anticipated: 0%
O = Occasionally: 1-33% (per shift)
F = Frequently: 34-66% (per shift)
C = Constantly: 67-100% (per shift)
WORKING CONDITIONS/ENVIRONMENT FREQUENCY
- Associate is subject to inside environmental conditions: Protection from weather conditions but not necessarily from temperature changes. C
- Associate is subject to outside environmental conditions: No effective
protection from weather. N
- Associate is subject to extreme heat or cold (temperatures below 32
degrees or above 100 degrees) for periods of more than one hour.N
- Associate is subject to noise: There is sufficient noise to cause the employee to shout in order to be heard above ambient noise level.N
- Associate is subject to vibration: Exposure to oscillating movements of the extremities or whole body. N
- Associate is subject to hazards: Includes a variety of physical conditions, such as proximity to moving mechanical parts, moving vehicles, electrical current, working on scaffolding and high places, exposure to high heat or exposure to chemicals. N
- Associate is subject to atmospheric conditions: One or more of the following conditions that affect the respiratory system or the skin: Fumes, odors, dusts, mists, gasses, or poor ventilation. N
- Associate is subject to oils: There is air and/or skin exposure to oils and
other cutting fluids. N
- Associate is required to function in narrow aisles or passageways. N
- Associate is exposed to infectious diseases. N
None: Associate is not substantially exposed to adverse environmental
conditions (as typical office or administrative work).
Lifting: Raising objects from a lower to a higher position or moving objects horizontally from position to positions. O 20-50 lbs.
PHYSICAL CONDITIONS FREQUENCY
- Climbing: Ascending or descending ladders, stairs, scaffolding, ramps,
poles, and the like, using feet and legs and/or hands and arms. N
- Balancing: Maintaining body equilibrium to prevent falling when walking, standing or crouching on narrow, slippery or erratically moving surfaces. N
- Stooping: Bending body downward and forward by bending spine at waist. N
- Requires full use of the lower extremities and back muscles.
- Kneeling: Bending legs at knee to come to rest on one or both knees.
- Crouching: Bending the body downward and forward by bending leg(s) and spine.
- Crawling: Moving about on hands and knees or hands and feet.
Reaching: Extending hand(s) and arm(s) in any direction, particularly for sustained periods of time (typing/using a mouse).
- Standing: Remaining upright on the feet, particularly for sustained periods of time.
- Walking: Moving about on foot to accomplish tasks, particularly for long distances or moving from one work site to another. F
- Pushing: Using upper extremities to press against something with steady force in order to thrust forward, downward or outward. O
- Pulling: Using upper extremities to exert force in order to draw, drag, haul or tug objects in a sustained motion. O
- Finger Dexterity/Grasping: Picking, pinching, typing or otherwise working, primarily with fingers rather than with whole hand or arm as in handling. Applying pressure to an object with the fingers and palm. F
- Feeling: Perceiving attributes of objects, such as size, shape, temperature or texture by touching with skin, particularly that of fingertips. C
- Talking: Expressing or exchanging ideas by means of the spoken word; those activities where detailed or important spoken instructions must be conveyed to other workers or guests accurately, loudly, or quickly. C
- Hearing: Perceiving the nature of sounds at normal speaking levels with or without correction, and having the ability to receive information through oral communication. C
- Repetitive Motions: Making substantial movements (motions) of the wrists, hands, and/or fingers. C
- Vision: Employee is required to have close visual acuity to perform an
activity such as: preparing and analyzing data and figures; determine
accuracy, neatness, and thoroughness of the work assigned; transcribing; viewing a computer terminal; extensive reading; visual inspection involving small defects, small parts, and/or operation of machines (including inspection); using measurements devices; and/or assembly or fabrication of parts at distances close to the eyes. C
- This job requires a valid drivers’ license and motor vehicle background check. NO
- This job requires a criminal background check. YES
- This job description is not intended to be all-inclusive, additional details will be specified by the supervisor. The associate will also perform other reasonable business duties as signed by the
- Management reserves the right to change this job description, job responsibilities, duties, and working hours as needs prevail.
- If requested in accordance with applicable law, the Company provides reasonable accommodation to known physical or mental limitations of an otherwise qualified associate with a disability to allow him/her to perform essential functions of the job unless the accommodation would impose an undue hardship on the Company
Launched in 2003 with eight properties, Aimbridge today is the largest third-party hotel management company in North America. The Aimbridge management portfolio is extensive with more than 100,000 rooms, spanning 44 states and seven countries. Aimbridge partners with globally recognized hospitality brands and focuses on all property types including resorts, luxury and lifestyle hotels.